Privacy Policy
Who We Are?
Gen AI Academy, 170 Ethel Avenue, Mill Valley, CA 94941, USA. For this website we act as the data controller.
Scope
This policy covers personal data collected on www.genaiacademy.ai through site visits, contact forms, scheduling links, and newsletter sign-ups. Client projects, training engagements, recordings, and contracts are governed by separate agreements and are out of scope.
Personal data we collect
Contact data – name, email, phone, company, message contents.
Scheduling data – information you submit via Calendly.
Marketing data – newsletter preferences and email engagement.
Usage and device data – pages viewed, referrer, browser and device characteristics, coarse location, cookie identifiers, diagnostics.
Cookies – essential cookies for site operation and, where required by law, analytics cookies with your consent.
Sources
You provide data directly via forms and scheduling. We also collect some data automatically via cookies and similar technologies.
How we use personal data
Respond to inquiries and manage scheduling.
Send newsletters when you opt in.
Operate, secure, and improve the website and measure audience metrics.
Comply with legal obligations and enforce site terms.
Legal bases for EU/UK visitors
Consent – newsletters and non-essential cookies.
Contract or legitimate interests – responding to requests, operating and securing the site, basic audience measurement configured to respect privacy.
Legal obligation – required record-keeping. You may withdraw consent at any time.
Cookies and analytics
We use essential cookies and Google Analytics (GA4) to understand site performance. In regions where consent is required, analytics only run after you consent via our cookie banner, and you can change choices at any time in Cookie Settings. We do not use retargeting pixels or cross-context behavioral advertising. We do not sell or share personal information for targeted advertising. If our practices change, we will update this policy and provide required opt-outs and honor signals such as Global Privacy Control.
Disclosures to service providers
We share personal data with processors that help run the site under contracts that limit use to our instructions:
Hosting/CMS – Squarespace
Analytics – Google Analytics
Email marketing – Mailchimp
Scheduling – Calendly
We may disclose data when required by law or to protect rights, safety, and security.
International transfers
If you visit from the EU or UK, your data may be processed in countries with different laws, including the United States. We rely on safeguards such as the EU Standard Contractual Clauses and, where applicable, vendor participation in the EU–US or UK–US Data Privacy Framework.
Retention
Website contact and scheduling submissions – up to 24 months.
Analytics records – up to 26 months
Marketing contacts – until you unsubscribe or after 24 months of inactivity.
Server logs and security diagnostics – up to 12 months.
We delete or anonymize earlier when not needed. These periods apply to website data only.
Your privacy rights
Depending on your location, you may have rights to access, delete, correct, or receive a copy of your data, to object or restrict certain processing, and to withdraw consent. We will not discriminate for exercising a right. California residents may use an authorized agent with signed permission and identity verification. Response timelines – EU/UK up to 1 month; certain U.S. states up to 45 days.
How to exercise your rights
Submit a request to: Gen AI Academy – Privacy, 170 Ethel Avenue, Mill Valley, CA 94941, USA.
We may request information to verify your identity before acting on a request.
Security
We apply reasonable administrative, technical, and physical safeguards appropriate to the data we process. The site uses HTTPS to encrypt data in transit. Access is limited to personnel and providers with a business need.
Children
This website is not intended for users under 16. We do not knowingly collect children’s data. If you believe a child has provided data, submit a request so we can delete it.
Third-party links
Our site may link to other websites or services. Their privacy practices apply to their services. Review their policies.
EU/UK representative
We have not appointed an EU/UK Article 27 representative. EU/UK visitors may contact us using the methods in Section 12.
Changes to this policy
We will post updates on this page and revise the “Last updated” date. If we make material changes, we will provide additional notice where required.